If you searched “Personal Assistant Remote jobs Europe,” you probably want to find and apply for remote personal assistant (PA) roles across European companies and entrepreneurs.
This guide explains, in plain language, what a remote PA does, where to look, what skills employers want, how much you might earn, and practical steps to land the job.
What is a remote personal assistant (remote PA)?
A remote personal assistant helps an individual or small team with administrative, scheduling, communication, and sometimes personal tasks, but does it from anywhere via the internet.
Instead of sitting in an office, you use tools like email, calendars, chat apps, and video calls to get work done.
Remote PAs are sometimes called virtual assistants (VAs); the terms overlap a lot.
Common employers: small business owners, executives, entrepreneurs, consultants, startup founders, or busy professionals who hire part-time or full-time remote help.
Why remote PA jobs are popular in Europe
- Flexibility: Employers want support that doesn’t require office space; workers want location freedom.
- Cost efficiency: Hiring remotely can be cheaper for employers and opens up a bigger talent pool.
- Tooling is mature: Collaboration tools (calendar sharing, task boards, secure password managers) make remote admin work smooth.
- Cross-border work growth: Many European companies operate across time zones and prefer remote staff who can adapt.
Typical tasks and responsibilities
A remote PA’s day can vary, but here are common tasks you’ll see in job descriptions:
- Managing calendars and scheduling meetings (including time zone coordination)
- Email management and drafting replies
- Travel booking and itinerary planning (flights, trains, hotels)
- Preparing meeting briefs, taking notes, and follow-up tasks
- Simple bookkeeping or expense reporting
- Research (suppliers, prices, contact details)
- Organising files and documents (cloud drives)
- Handling personal errands remotely (appointments, gift orders)
- Project coordination using tools like Trello, Asana, or Notion
Skills employers want (simple, actionable list)
Focus on the skills below and give concrete examples on your CV:
- Communication: Clear, prompt email and chat responses.
- Organisation: Calendar and task management skills.
- Tech-savvy: Comfortable with Google Workspace / Microsoft 365, Zoom, Slack, and simple automation (Zapier).
- Time-zone awareness: Ability to coordinate meetings across zones.
- Discretion & trustworthiness: Handling private information safely.
- Problem-solving: Can anticipate needs and fix small issues without constant direction.
- Language skills: English is often required; other European languages are a plus.
Qualifications & certifications (what helps, not what’s mandatory)
Most remote PA roles value experience over formal degrees. Helpful credentials include:
- Short courses in administration, business communication, or virtual assistance
- Certificates in tools (Google Workspace, Microsoft Office)
- Time management or project management basics (e.g., a short course on Trello/Asana)
- Data protection / GDPR awareness training (useful when working for EU clients)
Where to find remote PA jobs in Europe
These are the types of places to search. (Note: I can’t verify real-time job postings right now; check each platform for up-to-date listings.)
- LinkedIn: search “remote personal assistant” and filter by location “Europe” or “Remote.”
- Indeed / Glassdoor: large job boards where employers post remote roles.
- Dedicated remote sites: Remote.co, WeWorkRemotely, Remote OK, and VirtualVocations.
- Freelance marketplaces: Upwork, Fiverr, PeoplePerHour; good for part-time or contract jobs.
- Specialised platforms: FlexJobs (subscription), AngelList (startups), and industry-specific communities.
- EU job portals: EURES and local country job sites; useful for companies hiring across EU borders.
- Recruitment agencies: Some recruiters specialise in remote administrative roles.
- Networking: Ask connections, join Facebook groups, Slack communities, and online VA forums.
How much can you earn?
Earnings vary widely depending on experience, employer, and country. Typical structures include:
- Hourly: Freelance or part-time rates. Junior roles may start lower; experienced PAs and multilingual specialists can charge more.
- Salary: Full-time remote positions sometimes offer monthly pay aligned with the employer’s local market.
- Retainers / packages: Some clients prefer a fixed monthly retainer for a set number of hours.
Pros and cons of being a remote PA in Europe
Pros:
- Work from anywhere and often flexible hours
- Wide pool of clients and industries
- Opportunity to specialize (executive PA, social media admin, project coordination)
Cons:
- Income variability if freelancing
- Potential for irregular hours to accommodate clients in different time zones
- You must handle your own taxes, contracts, and sometimes benefits
How to make your CV and profile stand out (step-by-step)
- Headline: “Remote Personal Assistant — calendar management, email triage, travel bookings.”
- Summary: 2–3 lines: years of experience, core strengths, tools you use.
- Skills list: Tech tools + soft skills (e.g., “Google Workspace, Calendly, Trello; time-zone coordination; confidentiality”).
- Experience bullets: Use quantifiable results (e.g., “Managed calendar for CEO with 30+ weekly meetings; reduced meeting conflicts by 90%”).
- Portfolio/examples: Sample email templates, organization systems, or a short case study of how you improved a client’s workflow.
- Languages: List languages and proficiency (helps in Europe).
- References: Offer client testimonials or LinkedIn recommendations.
Cover letter and interview tips
- Cover letter: Keep it short. Show you read the job ad and mention one specific way you’ll solve a problem they mentioned.
- Interview: Be ready to explain: how you organise a day, handle urgent requests, and protect sensitive info. Give concrete examples.
- Practical test: Many employers will ask for a short task (calendar cleanup, draft an email). Practice common tasks ahead of time.
Tools to learn and list on your profile
Employers like candidates who already know modern remote tools. Familiarize yourself with:
- Communication: Slack, Microsoft Teams, Zoom
- Docs & storage: Google Workspace, Microsoft 365, Dropbox
- Scheduling: Calendly, Doodle
- Project/task management: Trello, Asana, Notion
- Password & security: LastPass, 1Password
- Automation: Zapier, Make (Integromat)
Time zone best practices
- Always confirm meeting times in both your time zone and the client’s.
- Use calendar links that auto-adjust (Calendly) or include timezone abbreviations.
- If working for clients across Western and Eastern Europe, clarify working hours in your contract.
Landing remote PA roles as a beginner (quick plan)
- Pick a niche: executives, real-estate agents, founders, coaches.
- Build a simple one-page website or a strong Upwork/Fiverr profile.
- Offer a short, low-cost trial (e.g., 5 hours at a discounted rate) to get testimonials.
- Use LinkedIn actively — share tips, comment, and connect with hiring managers.
- Ask satisfied clients for referrals and public recommendations.
Future skills to consider
- Automation basics (Zapier) to streamline recurring tasks
- Basic bookkeeping or invoicing skills
- Multilingual support; being fluent in 2+ European languages is high-value
- Project coordination fundamentals (Agile basics, Asana power user)
Sample 30-day plan to get your first remote PA job
- Week 1: Set up profiles (LinkedIn, Upwork), create a one-page website, prepare CV + cover letter templates.
- Week 2: Apply to 5 targeted listings; reach out to 10 LinkedIn contacts; join VA communities.
- Week 3: Offer a free or low-cost trial to one lead; collect a testimonial.
- Week 4: Refine pitch, increase applications, and follow up on earlier leads.
FAQ
1. Do remote PAs need a degree?
No, many employers value experience and practical skills over formal degrees.
2. Are remote PA jobs full-time or freelance?
Both. You’ll see part-time, full-time, and freelance/contract roles.
3. What language should I use on my resume?
Use the language of the job post (often English). For roles in specific countries, include that country’s language if you speak it.
